Project and Program Management
Project Management is about defining three criteria, time, quality and cost, all three are inter-related.
Tools in place
We believe that certain tools need to be in place to structure a project properly in order for it to be successful:
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Understanding the Owners requirements, cruising areas, if it will charter etc.
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Detailed Build Specification for the Yacht (examples can be demonstrated)
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Properly reviewed Build Contract which ties in with the Specification
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Well defined Agendas to ensure that progress meetings are productive
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GA which complies with the MLC, and shows guest/crew circulation
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Issue Log to capture comments from e-mails, meetings and conversations
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Risk Log for initial Analysis and updating during the project
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Progress Meeting reports with Action Points so the Owner is updated
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Change Orders so costs, authorities and technical revisions can be documented
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Planning Documents so milestones like superstructure on hull are diaried
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Key milestones identified so that Owners Surveyor can attend and sign off
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Key dates when Owner Supplies such as tenders/furniture are to be at the yard
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Owners cashflow planning for paying the Owners Supplies/Team
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Builder will need cashflow planning, lined to the Gantt Chart
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Advice about what flag the yacht is to be built under and sail under
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Advice on corporate structure, and if the yacht is private or commercial
Benefits of full project management
Over the lifetime of the project, the aim is that the cost/time requirements for having the above systems in place will be more than made up for in efficiencies.
Documentation
Having a well documented system based on Prince2 is vital. The reality of projects is that decisions can be made early in a build, but they may only be questioned years later by the Owner and their Lawyers. For this reason it is important to have well documented communications to present at those important meetings.
It is key to have a proper assessment of the Build Contract, Specification, General Arrangement Drawings, Ownership Structure and a Matrix of open and closed points. All letters of intent should also be properly reviewed .
Over the years we have worked successfully with Amels, Perini, Oceanco, Dynasty, Kingship, Sunseeker, Vosper Thorney Croft, Ward and McKenzie, Barclays, Melita Marine, Nuvolari Lenard, Metrica, Alweijnse, Pinmar, Eva Cadio, Laurent Giles & Lloyds of London.
Review what we said to the SYOG.com on the subject of the 5 stages of planning a Super Yacht project
http://www.syog.com/plan/project-management/
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